Effective Date: April 14, 2003
HIPAA (Health Insurance Portability and Accountability Act)
PRIVACY NOTICE
THIS NOTICE DESCRIBES HOW MEDICAL INFORMATION ABOUT YOU MAY BE USED AND DISCLOSED, AND HOW YOU CAN GET ACCESS TO THIS INFORMATION. PLEASE REVIEW IT CAREFULLY.
A federal regulation, known as the "HIPAA Privacy Rule," requires that we provide detailed notice in writing of our privacy practices. We know that this Notice is long. The HIPAA Privacy Rule requires us to address many specific things in this Notice.
OUR COMMITMENT TO PROTECTING HEALTH INFORMATION ABOUT YOU
In this Notice, we describe the ways that we may use and disclose health information about our clients. The HIPAA Privacy Rule requires that we protect the privacy of health information that identifies a client, or where there is a reasonable basis to believe the information can be used to identify a client. This information is called "protected health information" or "PHI". This Notice describe your rights as our client and our obligations regarding the use and disclosure of PHI. We are required by law to:
- Maintain the privacy of PHI about you;
- Give you this Notice of our legal duties and privacy practices with respect to PHI; and
- Comply with the terms of our Notice of Privacy Practices that is currently in effect.
We reserve the right to make changes to this Notice and to make such changes effective for all PHI we may already have about you. If and when this Notice is changed, we will post a copy in our facilities in a prominent location. We will also provide you with a copy of the revised Notice, upon your request made to our Privacy official or designee.
HOW WE MAY USE AND DISCLOSE PROTECTED HEALTH INFORMATION ABOUT YOU.
USES AND DISCLOSURES FOR TREATMENT AND SERVICES, PAYMENT, AND HEALTH CARE OPERATIONS.
The following categories describe the different ways we may use and disclose PHI for treatment, payment or health care operations. The examples included with each category do not list every type of use or disclosure that may fall within that category. Treatment And Services: Including the development and implementation of the ISP. We may use and disclose PHI about you to provide, coordinate or manage your health care and related services. We may consult with other health care providers regarding your treatment and services and coordinate and manage your health care with others. For example we may, question, contact and disclose PHI to your physician when your child is receiving medication, where we need to consult regarding its effectiveness or observed side effects. We may also, for example, contact your physician/health care provider when a prescription is needed to continue mandated therapies.
Payment: We may use and disclose PHI so that we can bill and collect payment for the treatment and services provided to you. Before providing treatment or services, we may share details with your health plan concerning the services you are scheduled to receive. For example, we may ask for payment approval from your health plan (i.e. Medicaid) before we provide care or services. We may use and disclose PHI to find out if your health plan will cover the cost of care and services we provide. We may use and disclose PHI for billing, claims management, and collection activities. We may disclose PHI to insurance companies providing you with additional coverage. We may disclose limited PHI to consumer reporting agencies relating to collection of payments owed to us. We may also disclose PHI to another health care provider or to a company or health plan required to comply with the HIPAA Privacy Rule for the payment activities of that health care provider, company, or health plan. For example, we may allow a health insurance company to review PHI for the insurance companyís activities to determine the insurance benefits to be paid for your care.
Health Care Operations: We may use and disclose PHI in performing business activities, which are called health care operations. Health care operations include doing things that allow us to improve the quality of care we provide and to reduce health care costs. We may use and disclose PHI about you in the following health care operations:
- Reviewing and improving the quality, efficiency and cost of care that we provide to our clients. For example, we may use PHI about you to develop ways to assist our staff in deciding how we can improve the treatment services provided to others.
- Reviewing and evaluating the skills, qualifications and performances of health care providers taking care of you and your other clients.
- Providing training programs for students, trainees, health care providers, or non-health care professionals (for example, billing personnel) to help them practice or improve their skills.
- Cooperating with outside organizations that assess the quality of the care that we provide.
- Cooperating with outside organizations that evaluate, certify, or license health care providers or staff in a particular field or specialty. For example, we may use of disclose PHI so that one of our nurses may become certified as having expertise in a specific field of nursing.
- Cooperating with various people who review our activities. For example, PHI may be seen by doctors reviewing the services provided to you, and by accountants, and others who assists us in complying with the law and managing our business.
- Assisting us in making plans for our future operations.
- Resolving grievances.
- Business planning and development, such as cost-management analyses.
- Business management and general administrative activities of our agency including managing our activities related to complying with the HIPAA Privacy Rule and other legal requirements.
- Creating 'de-identified' information that is not identifiable to any individual.
If another health care provider, company, or health plan that is required to comply with the HIPA Privacy Rule has or once had a relationship with you, we may disclose PHI about you for certain health care operations of that health care provider or company. For example, such health care operations may include: reviewing and improving the quality, efficiency and cost of care provided to you; reviewing and evaluating the skills, qualifications, and performance of health care providers: providing training programs for students, trainees, health care providers, or non-health care professionals; cooperating with outside organizations that evaluate, certify, or license health care providers or staff in a particular field or specialty; and assisting with legal compliance activities of that health care operations of an "organized health care arrangement" in which we participate. Communications From Our Office: We may contact you to remind you of appointments or reevaluations and to provide you with information about treatment alternatives or other health related benefits and services that may be of interest to you.
OTHER USES AND DISCLOSURES WE CAN MAKE WITHOUT YOUR WRITTEN AUTHORIZATION
Uses and Disclosures For Which You Have The Opportunity To Agree or Object
We may use and disclose PHI about you in some situations where you have the opportunity to agree or object to certain uses and disclosures of PHI about you. If you do not object, then we may make these types of uses and disclosures of PHI.
- Individual Involved in Your Care or Payment for Your Care:
We may disclose PHI about you to your family member, close friend, or any other person identified by you if that information is directly relevant to the personís involvement in your care or payment for your care. If you are present and able to consent or object (or if you are available in advance), then we may only use or disclose PHI if you do not object after you have been informed of your opportunity to object. If you are not present or your are unable to consent or object, we may exercise professional judgment in determining whether the use or disclosure of PHI is in your best interest. For example if during an evaluation your child exhibits emotional disruption behaviors that you are unable to control a call could be made to another responsible and identifiable caregiver to come to the center to help escort you and your child home. We may also use and disclose PHI to notify such persons of your location, general condition, or death. We also may use professional judgment and our experience with common practice to make reasonable decisions about you best interest in allowing a person to act on your behalf.
OTHER USES AND DISCLOSURES WE CAN MAKE WITHOUT YOUR WRITTEN AUTHORIZATION OR OPPORTUNITY TO AGREE OR OBJECT:
We may use and disclose PHI about you in the following circumstances without your authorization or opportunity to agree or object, provided that we comply with certain conditions that may apply.
Required By Law: We may use and disclose PHI as required by federal, state, or local law. Any disclosure complies with the law and is limited to the requirements of the law.
Public Health Activities: We may use and disclose PHI to public health authorities or other authorized persons to carry out certain activities related to public health, including the following activities.
- To prevent or control disease, injury, or disability
- To report disease injury, birth, or death
- To report child abuse or neglect
- To report reactions to medications or problems with products or devices regulated by the federal Food and Drug Administration or other activities related to qualify, safety, or effectiveness of FDA-regulated products or activities.
- To notify a person who may have been exposed to a communicable disease in order to control who may be at risk of contracting or spreading the disease, or
Abuse, Neglect, or Domestic Violence: We may disclose PHI in certain cases to proper government authorities if we reasonably believe that a patient has been a victim of domestic violence, abuse, or neglect.
Health Oversight Activities: We may disclose PHI to a health oversight agency for oversight activities including, for example, audits, investigations, inspections, licensure and disciplinary activities and other activities conducted by health oversight agencies to monitor the health care system, government health care programs, and compliance with certain laws.
Lawsuits and Other Legal Proceedings: We may use or disclose PHI when required by a court or administrative tribunal order. We may also disclose PHI in response to subpoenas, discovery requests, or other required legal process when efforts have been made to advise you of the request or to obtain an order protecting the information requested.
Law Enforcement: Under certain conditions, we may disclose PHI to law enforcement officials for the following purposes where the disclosure is:
- About a suspected crime victim if under certain limited circumstances, we are unable to obtain a personís agreement because of incapability or emergency.
- To alert law enforcement of a death that we suspect was the result of criminal conduct
- Required by law
- In response to a court order, warrant, subpoena, summons, administrative agency request, or other authorized process;
- To identify or locate a suspect, fugitive, material witness, or missing person;
- About a crime or suspected crime committed at our office; or
- In response to a medical emergency not occurring at the office, if necessary to report a crime, including the nature of the crime, the location of the crime or the victim, and the identity of the person who committed the crime.
Coroners, Medical Examiners, Funeral Director: We may disclose PHI to a coroner or medical examiner to identify a deceased person and determine the cause of death. In addition, we may disclose PHI to funeral directors, as authorized by law, so that they may carry out their jobs.
Research: We may use and disclose PHI about you for research purposes under certain limited circumstances. We must obtain a written authorization to use and disclose PHI about you for research purposes except in situations where a research project meets specific, detailed criteria established by the HIPAA Privacy Rule to ensure the privacy of PHI.
To Avert a Serious Threat to Health or Safety: We may use or disclose PHI about you in limited circumstances when necessary to prevent a threat to the health or safety of a person or to the public. This disclosure can only be made to person who is able to help prevent the threat.
Specialized Government Functions: Under certain circumstances we any disclose PHI:
- For national security and intelligence activities:
Disclosures required by HIPAA Privacy Rule: We are required to disclose PHI to the Secretary of the United States Department of Health and Human Services when requested by the Secretary to review our compliance with the HIPAA Privacy Rule. We are also required in certain cases to disclose PHI to you upon your request to access PHI or for an accounting of certain disclosures of PHI about you (those request are described in Section III of this notice).
OTHER USES AND DISCLOSURES OF PROTECTED HEALTH INFORMATION REQUIRE YOUR AUTHORIZATION:
All other uses and disclosures of PHI about you will only be made with your written authorization. If you have authorized us to use or disclose PHI about you, you may revoke your authorization at any time, except to the extent we have taken action based on the authorization.
Other laws can prohibit any of these stated notices if those law are more stringent or important
YOUR RIGHTS REGARDING PROTECTED HEALTH INFORMATION AOUT YOU
Under federal law, you have the following rights regarding PHI about you:
Right to Request Restrictions: You have the right to request additional restrictions on the PHI that we may use for treatment, payment and health care operations. You may also request additional restrictions on our disclosure or PHI to certain individuals involved in your case that otherwise are permitted by the Privacy Rule. We are not required to agree to your request. If we do agree to your request, we are required to comply with our agreement except in certain cases, including where the information is needed to treat you in the case of an emergency. To request restrictions, you must make your request in writing to our Privacy Official or designee. In your request, please include (1) the information that you want to restrict: (2) how you want to restrict the information (for example, restricting use to this office, only restricting disclosure to persons outside this office, or restricting both): and (3) to whom you want those restrictions to apply.
Right to Receive Confidential Communications: You have the right to request that you receive communications regarding PHI in a certain manner or at a certain location. For example, you may request that we contact you at home, rather than at work. You must make your request in writing to our Privacy Official or designee. You must specify how you would like to be contacted (for example, by regular mail to you post office box and not your home). We are required to accommodate reasonable requests.
Right to Inspect and Copy: You have the right to request the opportunity to inspect and receive a copy of PHI about you in certain records that we maintain. This includes your medical and billing records but does not include psychotherapy notes or information gathered or prepared for a civil, criminal, or administrative proceeding. We may deny your request to inspect and copy PHI only in limited circumstances. To inspect and copy PHI please contact our Privacy Official or designee. If you request a copy of PHI about you, we may charge you a reasonable fee for the copying, postage, labor and supplies used in meeting your request.
Right to Amend: You have the right to request that we amend PHI about you as long as such information is kept by or for our office. To make this type of request you must submit your request in writing to our Privacy Official or designee. You must also give us a reason for your request. We may deny your request in certain cases, including if it is not in writing or if you do not give us a reason for the request.
Right to Receive an Accounting of Disclosures: You have the right to request an "accounting" of certain disclosures that we have made of PHI about you. This is a list of disclosures made by us during a specified period of up to six years other than disclosures made: for treatment, payment and health care operations; for use in or related to facility directory; to family members or friends involved in your care; to you directly; pursuant to an authorization of you or your personal representative, or for certain notification purposes (including national security, intelligence, correctional, and law enforcement purposes) and disclosures made before April 14, 2003. If you wish to make such a request, please contact our Privacy Official or designee identified on the last page of this notice. The first list that you request in a 12-month period will be free, but we may charge you for our reasonable costs of providing additional lists in the same 12-month period. We will tell you about these costs, and you may choose to cancel your request at any time before costs are incurred.
Right to a Paper Copy of this Notice: You have a right to receive a paper copy of this notice at any time. You are entitled to a paper copy of this notice even if you have previously agreed to receive this notice electronically.
To obtain a paper copy of this notice, please contact our Privacy Official or designee listed on the last page of this notice:
Kennedy Child Study Center must disseminate a notice of its Privacy Practices upon the compliance date, and thereafter to new clients at intake.
- Kennedy Child Study Center with a web site must post its notice on its web site.
- Kennedy Child Study Center must document compliance with the notice requirements and just keep a copy of notices issued.
- Kennedy Child Study Center must revise and redistribute its notice whenever there is a material change to the policies and procedures described within it.
COMPLAINTS
If you believe your privacy rights have been violated, you may file a complaint with us or the Secretary of the United States Department of Health and Human Services. To file a written complaint with our office, please write to our Privacy Official or designee at the address listed below. We will not retaliate or take action against you for filing a complaint.
QUESTIONS
If you have any questions about this notice, please contact our Privacy Official or designee at the address and telephone number listed below.
PRIVACY OFFICIAL CONTACT INFORMATION
You may contact our Privacy Official or designee at the following addresses and telephone numbers:
KENNEDY CHILD STUDY CENTER
151 EAST 67TH STREET
NEW YORK, N.Y. 10021
(212) 988-9500
KENNEDY CHILD STUDY CENTER
1028 EAST 179TH STREET
BRONX, NEW YORK 10460
(718) 842-0200
This notice was published and first became effective on April 14, 2003.
For more information or to report a problem, you may contact the person at the program from which you are receiving services or the Privacy Compliance Officer directly at (212) 988-9500.
If you believe your privacy rights have been violated you can file a compliant with any of the following:
Ann M Scully
Privacy Officer
(212) 988-9500 x262
Peter P. Gorham
Executive Director
(212) 988-9500
Department of Health and Human Services
200 Independence Avenue SW
Washington D.C. 20210
(877) 696-6775
Office for Civil Rights